Existing records
Important note: Some of the terms used in the Alcohol and Tobacco Warehousing Declarations system have changed.
• An Administrative Accompanying Document (AAD) is now known as an electronic administrative document (eAD)
• The AAD reference number is now known as the administrative reference code (ARC)
If records exist you will always see the most up to date details. If there are no records, you will see the message 'No existing records'.
You can update the status of eADs already reported as outstanding by selecting the relevant radio button.
- (Os) Outstanding: Select the 'Os' radio button if payment for the eAD is still outstanding. All records in the 'Existing records' table will default to 'Os'.
- (Rt) Returned: Select the 'Rt' radio button if a report of receipt through the Excise Movement and Control System has been received.
- (Pd) Paid: Select the 'Pd' radio button if potential total duty and VAT owed for the eAD has been paid.
The remaining fields in the existing records table are for information purposes and can't be changed.
Add new eADs outstanding for 2 months or more
Use this table to report new eADs that have been outstanding for 2 months or more.
You should complete the fields as follows:
- Reference number: This is your own unique ARC and must be entered when adding new eADs.
- Date of dispatch of goods: The date the goods were dispatched from your warehouse using the format dd/mm/yyyy.
- Potential duty: This is the potential total duty and VAT owed that has been paid for that particular eAD in £s.
- Destination Warehouse Code: This is the code of the warehouse where the goods will be delivered. If you are moving goods through an EU country with a final destination outside the EU, you should enter 'community transit'.
- Owner: This is the owner of the goods for that particular eAD.
- Transporter: The name of the company who transported the goods.
- Provider of Guarantee: This is the person who guarantees the movement of the goods and should be selected from the drop down menu.
- Please note: Warehousekeeper has been abbreviated to WHKeeper.
Clicking the 'Add rows' button inserts 6 blank rows below any rows with data in at the bottom of the table.
To delete a record, tick the box in the 'X' column against each record that you want to delete then click the 'Delete selected' button.
Errors
If there are errors on the Additional information page you will see a message at the top of the page. Resubmit your information when you have corrected the errors.
