FAQ: Single Administrative Document (SAD) Harmonisation

 

Contents

More frequently answered import questions (January 2008)

What is SAD Harmonisation?

Why does the UK have to do this?

What would happen if the UK didn’t comply?

When are these changes being introduced?

Is the paper SAD form changing?

Will my export/import entry software be affected?

What if I use the NES web declaration service?

I use a freight forwarder. How will SAD Harmonisation affect me?

Is this separate to the G7 project and the development of the WCO (World Customs Organisation) data model?

Is anything else changing at the same time?

How will implementation in other Member States affect my business?

How does SAD Harmonisation affect NCTS declarations?

How does SAD Harmonisation affect Community Status documents?

How does SAD Harmonisation affect Intrastat declarations?

Where can I find details of the new CPCs?

Where can I find out more details of the changes?

 

More frequently answered import questions (January 2008)

My entry has a query E2307 which relates to Prohibitions and restrictions but as far as I'm aware my goods don't require a licence.

HM Revenue & Customs (HMRC) policy is to make importers/agents make positive declarations on the status of imports and that includes goods that may not actually require a licence - further details in JCCC 07/38. The best way to find the P&R for a specific commodity is to check on Display Commodity Code (DCOM) in CHIEF and this allows you to check the measure type and downward selecting on this will give you the licence type. Once you know the licence type you can refer to Page 58 and appendices C10 & C11 of the tariff which should give you the information to complete the document segment.

I have a query on SAD I can't resolve - who can help.

Help/support teams can be contacted via email - full details in JCCC paper 07/45. The team are available during office hours only. Please ensure you give as much information as possible in your message.

I can't find the new SAD H CPC in the tariff.

The correlation tables in the new tariff are at Appendix E5 and you can compare the pre SAD H CPC with the SAD H ones.

I'm importing fish - are there P&R measures

There are P&R measures and are likely to be AHC (Other Animal Health Certs) and CVD ( Common Veterinary Entry Doc - CVED) - to get the appropriate document codes please check Page 58 and App C10 and C11.

The licence required for my goods I've identified as Other Govt dept (OGD) but OGD is rejected when input to CHIEF.

The correct code for OGD is OTH - page 58 of the Tariff refers.

Where does the plain language declarations previously input in Box 44 now go when doing a SAD H declaration.

Plain language no longer applies - AI statements and document codes have done away with the need for any plain language - full details in the SAD H part of the tariff.

Where can I find out more about new valuation codes

Full information at page 51/52 of the SAD H part of the tariff - Boxes 43 and 44 refer.

Where can I find out about SAD H

Full details available on the HMRC website. If you've got a specific enquiry on imports please contact the help team at their email address.

What is SAD Harmonisation?

SAD Harmonisation is a major step by the European Union towards aligning ('harmonising') the rules for completion of SAD Customs declarations across all EU Member States.

It introduces changes to the way that import, export, warehousing, transit and Community Status declarations are completed. For more details, please go to the HMRC website and follow the links.

Why does the UK have to do this?

Regulation (EC) No 2286/2003 dated 18 December 2003 imposes a requirement on all EU Member States to introduce these changes. The Regulation was published in the Official Journal of the European Union - L343.

The introduction of the new SAD completion rules is also a necessary precursor to a number of forthcoming EU initiatives such as the Import Control System (ICS) and Export Control System (ECS).

What would happen if the UK didn’t comply?

If the UK did not introduce these changes, it would be in breach of EU law and be subject to infraction proceedings - which could result in the UK being fined. As we will be obliged to introduce the changes in due course anyway, we may as well do it now in compliance with the terms of the Regulation.

When are these changes being introduced?

Some EU Member States have already introduced the changes. Details of the latest position are available on the Europa website.

In the UK, SAD Harmonisation will be implemented in the latter half of 2007.

A JCCC Information Paper will be published which will provide further information on our approach to implementation.

Is the paper SAD form changing?

The paper SAD (form C88) is not changing - all the boxes and their numbers and labels stay the same. Forms C21, C130 etc - which have box numbers based on the SAD box numbers are also therefore not changing.

Will my export/import entry software be affected?

If you make Customs declarations through a software package, either in-house or third party supplier, you will need to have your software updated. Technical Information for software developers is contained in the CHIEF/Trade Technical Interface Specification (DES238) version 1.7.

What if I use the NES web declaration service?

There are no planned changes to NES web declaration procedures. However, we will be updating the NES screens to take account of SAD Harmonisation changes. The 'look and feel' of the new screens will be different and you will need to familiarise yourself with the new Tariff completion rules.

I use a freight forwarder. How will SAD Harmonisation affect me?

Even if you use a third party for your customs declarations, as an importer or exporter you are still responsible for the accuracy of information completed on the declaration, including the obligations relating to entering goods to a customs procedure. Under SAD Harmonisation a large number of codes (such as Customs Procedure Codes (CPCs)) are changing and you will need to familiarise yourself with these new codes. A list of revised codes and how they correlate with existing ones is contained in the draft revised Tariff completion rules.

Is this separate to the G7 project and the development of the WCO (World Customs Organisation) data model?

SAD Harmonisation is separate from the G7 and WCO initiatives.

Is anything else changing at the same time?

We are taking the opportunity to make a number of other data changes in order to incorporate the requirements of the ECS and Border Security initiatives (insofar as they are known at this time). Although this does increase the number of changes taking place at one time, it does avoid the need to make further data changes further down the line. In this way, we hope to keep trade costs to a minimum. Details of these additional changes are included within the CHIEF/Trade Technical Interface Specification (DES238) version 1.7.

There are no other planned changes to the way that declarations are submitted to customs or the way that customs clear goods at ports, airports, ICDs, ERTS, DEPs, trader’s premises etc.

There are also no other planned changes to the operation of warehousing, IPR, OPR, TI, EU, PCC and Free Zone regimes. The procedures for obtaining CAP refunds remain unchanged.

How will implementation in other Member States affect my business?

Until the UK implements the changes, the impact on UK traders (and customs staff) will be minimal BUT as each Member State implements the new rules then documents such as TADs and SAD copy 3s from those Member States will be completed according to the new rules. Customs staff handling these documents will accept and process both old style and new style documents as they will both be legally valid. Please note that not all Member States are making their SAD H changes at the same time.

How does SAD Harmonisation affect NCTS declarations?

There are no changes to NCTS procedures and processes but boxes 25 and 26 are directly affected. In each case the codes in these boxes are reducing from two characters to one.

How does SAD Harmonisation affect Community Status documents?

There are no changes to Community Status procedures and processes but there are changes to seven of the boxes on Community Status documents.

How does SAD Harmonisation affect Intrastat declarations?

SAD Harmonisation only affects third country, ie non EU trade and so has no impact on Intrastat.

Where can I find details of the new CPCs?

A full list of all the current and new CPCs is in course of preparation. We will publish the new CPCs very shortly. In the meantime a CPC correlation table is contained in the draft revised Tariff completion rules.

Where can I find out more details of the changes?

We are still in the process of finalising the details, but summaries of the changes can be found on our website, together with other useful background information to the change. Simply click on the links below.

CHIEF changes summary

Transit and Community status changes summary

The CHIEF/Trade Technical Interface Specification (DES238) version 1.7 is now available.

Our Helpline is the first point of contact for general enquiries on all Customs matters, you can contact them on Tel 0300 200 3700.

In addition, International Trade Development Liaison Officers (ITDLOs) can provide information and support to businesses on the developments in international trade, including SAD Harmonisation.

Your local ITDLO can be contacted via the Helpline on the above telephone number.

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