Export Control System (ECS)

 

Contents

What is ECS (Export Control System)?

How are ECS electronic messaging for exports handled in the UK?

What is the role of the Office of Exit?

What is the role of the Office of Export?

What is an EORI number?

How do I register to obtain an EORI number?

Why is Safety and Security (S&S) data required?

Will I need to submit two declarations for each export?

What is a Movement Reference Number (MRN)?

How do I become an AEO?

Is ECS a paperless system?

What is an EAD (Export Accompanying Document)?

When would I submit a 'pure' Exit summary Declaration (EXS)?

How does 'Single Transport Contract' (STC) operate under ECS?

What is the effect of claiming STC?

Does ECS remove the need for other export control documents, such as AADs and control copy T5s?

Does ECS affect Transit procedures?

Is the UK Technical Specification (the TIS) available?

 

What is ECS (Export Control System)?

ECS is the EU Export Control System for control of indirect exports, such as export consignments that are declared for export at a location in one Member State and subsequently exit the EU via another Member State (OMS) - see Notice 275 Export procedures.

How are ECS electronic messaging for exports handled in the UK?

ECS works alongside the existing UK Customs Handling of Import and Export Freight (CHIEF) system to pass messages to other Member States.

What is the role of the Office of Exit?

The Office of Exit needs to ensure that the goods have left the EU and advise the Office of Export. Where the Office of Exit is in the UK, an 'exit results' message (IE518) is sent to the office of export.

What is the role of the Office of Export?

The Office of Export ensures that all goods are recorded electronically, risk assessed and the appropriate information is sent to the Office of Exit. Where the Office of Export is in the UK, a 'goods are on their way' message (IE501) is sent to the Office of Exit.

What is an EORI number?

An EORI number is a number, unique throughout the European Union. It is assigned by a customs authority in a Member State to economic operators (businesses) or persons. By registering for customs purposes in one Member State, an Economic Operator (EO) is able to obtain an EORI number which is valid throughout the EU. The EO will then use this number in all communications with any EU customs authorities where a customs identifier is required, for example customs declarations.

Further information is available on the EORI web page.

How do I register to obtain an EORI number?

The EORI webpage provides regular updates and information on the registration process in the UK.

Why is Safety and Security (S&S) data required?

Under the Export Control System it is the responsibility of the Office of Export to conduct risk analysis on each export. This is done by validating certain data in the declaration and conducting risk analysis. Where necessary, export movements may be stopped at this stage. In other cases the results of that analysis will be sent to the Office of Exit in the IE501 'goods are on their way' message.

Will I need to submit two declarations for each export?

No. Fiscal (SAD) data and Safety & Security data are input into one 'combined' declaration in the UK. For exports, you will not be able to submit a fiscal only declaration and a separate Export summary declaration (EXS).

What is a Movement Reference Number (MRN)?

An MRN is generated by CHIEF for each export declaration. The MRN reference is used to identify the consignment within the EU and, specifically, at the Office of Exit. MRNs are issued for all exports - both direct and indirect export declarations.

The structure of an MRN can be found in the EAD form and explanatory notes.

How do I become an AEO?

Traders who wish to become AEOs should refer to the AEO web page.

Is ECS a paperless system?

No. Each export declaration is issued with an MRN and for indirect exports this number (and bar code) should be included on a paper copy of the Export Accompanying Document (EAD) which accompanies the goods to the Office of Exit.

What is an EAD (Export Accompanying Document)?

An EAD is the Export Accompanying Document that includes a bar code of consignment information, including the MRN and declared Office of Exit (box 29). This travels with the goods to the Office of Exit for control purposes.

The following are links to specimens of the EAD, the accompanying List of Items (LOI) used when the declaration contains more than one item, and printing specifications/guidelines:

EAD form and explanatory notes

List of Items (LOI)

EAD and LOI printing

When would I submit a 'pure' Exit summary Declaration (EXS)?

An EXS or 'pure' Safety and Security declaration is only required where goods are not covered by a CHIEF export declaration containing Safety and Security data, for example, where an empty container is being returned under a transport contract to the shipper. They should be submitted at the Office of Exit not at the Office of Export. See Notice 275 Export procedures.

How does 'Single Transport Contract' (STC) operate under ECS?

Exporters (or their agents) need to 'claim' STC on their export declaration. In the UK this is done by inserting an AI (Additional Information) code 'STC99' in box 44 of the combined declaration and leaving box 29 (Office of Exit) blank..

Exporters (or their declarants) need to confirm with their freight forwarders or ocean carriers whether their goods travel under STC arrangements so that STC can be claimed on the export declaration. See Notice 275 Export procedures.

What is the effect of claiming STC?

When STC is claimed on an indirect export, the Member State (MS) of export operates as both Office of Export and Office of Exit for the consignment. For goods being declared in the UK and leaving via another MS, an IE501 'goods are on their way' message will not be sent to Office of Exit in the MS concerned.

Some member states may wish to check that the goods are legitimately travelling under STC (particularly where the goods will pass through a member state by road on their way to the 'actual' point of exit from the EU).

Any consignments carried under STC should therefore have the Movement Reference Number (MRN) available in the event that Customs officers at the actual point of Exit in another member state want to verify that the export procedures and checks have been correctly completed at the Office of Export/Exit in the UK.

Does ECS remove the need for other export control documents, such as AADs and control copy T5s?

No.

Does ECS affect Transit procedures?

If it is known that an export will move under the Transit procedure, (Additional Information) AI code 'TRANS' should be entered in Box 44 of the CHIEF export entry (see Tariff Volume 3, Appendix C9). When clearance or P2P (Permission to Progress) has been received from CHIEF, the export MRN should be entered in box 40/44 of the NCTS (Transit) declaration.

Where goods travel by a transit procedure the TAD (Transit Accompanying Document) will need to travel with the goods, not the EAD (Export Accompanying Document). Full details of the export to transit process can be found in Customs Information paper 09 (14).

Is the UK Technical Specification (the TIS) available?

This is the current UK Technical Specification UK ECS specification.

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$START-DATA$ title=Export Control System (ECS)^ summary=Information regarding the Export Control System.^ doctype=General^ date=05-Jul-2013^ author=TP3679772^ $END-DATA$
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